NYC Document Storage and Retrieval – Safe, Secure, Efficient
Don’t Waste Valuable Office Space With Files!
RDS will store your important documents and files at our spacious facility. The modern site is climate controlled to allow maximum protection. Records are packed in specially designed boxes to accommodate size and weight. They are then bar coded and stored for easy access. Through our computerized inventory system, we are able to provide a complete storage log for inventory control. We offer assistance in preparing your files for transport as well as pickup and delivery when required.
For The Medical Community, we offer specialized services:
Buried in Charts & Films?
RDS will file and store your charts at our spacious facility. The modern site is climate controlled to allow maximum protection. Medical records, charts, and films are packed in specially designed boxes to accommodate their size and weight. They are then bar coded and stored for easy access. Through our computerized inventory system, we are able to record individual charts by patientâ€™s first and last name, date of birth and type of medical test. A complete log is forwarded to you for complete inventory control.
Outlined below is a step-by-step process of how we can assist you. This will not only save you time and money but will give you peace of mind.
We assign an account executive to work with you to oversee the procedure of initial transfer of medical charts to our warehouse.
We provide our own temporary staff to assist in preparing medical records for initial pickup. We can assist with sorting, organizing and boxing your medical records.
We have specially designed double wall-constructed boxes to handle the heavy weight of the medical charts. We have specific boxes to accommodate chest x-ray size film and smaller boxes to accommodate mammograms and smaller charts.
Computerized Data Processing
We record each medical record or chart with the following information: patient’s first and last name, date of birth or chart number, and type of test. This ensures a proper inventory of all records and ensures prompt retrieval. All data processing includes a complete audit and review of information entered to ensure accuracy.
Bar-code identification numbers are attached to all boxes. This provides tracking of all boxes. Each record is entered into our system and assigned a control number, allowing us to track the movement of each separate record accordingly.
Reporting (electronic and paper)
We provide a detailed report of records entered in our database. When calling RDS simply refer to either the control number for the specific chart or bar code for the entire box. This will ensure an accurate and successful retrieval.
Retrieving and Refilling
RDS provides same day rush retrieval (approximate 4 hour service) and standard overnight retrieval of records. Place a request the day prior and records will be delivered the next day before noon. As you are finished with the retrieved item simply call us and we will refill it back into the box from where it was retrieved.
Security of Boxes
RDS Delivery Service Storage Center is protected with 24-hour video surveillance cameras. Activity to and from premises is recorded continuously. Buildings are fully equipped with sprinkler systems and smoke detection devices. Access to storage facility is limited to authorized personal only. RDS will release documents and records to only those persons authorized by you, the client.
Call now and get your 1st month storage free!
(212) 260-5800 ext. 235